If you are looking to start a business in the state of New Mexico, filing the Articles of Incorporation is one of the important steps in the process. This legal document officially establishes your company as a corporation and sets forth its basic structure and operating procedures. In this article, we will guide you through the process of filing New Mexico Articles of Incorporation.
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Overview of New Mexico Articles of Incorporation
Before filing the Articles of Incorporation, it is essential to understand the basics of this document. The purpose of this document is to legally document the creation of a corporation and provide the necessary information about the company. Some of the key elements that should be included in the Articles of Incorporation are:
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1. Company Name: Choose a unique and legally available name for your corporation.
2. Registered Agent and Registered Office: Provide the name and address of the registered agent and the physical address of the registered office where official documents can be served.
3. Incorporators: List the names and addresses of the individuals or entities responsible for filing the Articles of Incorporation.
4. Shares: Specify the total number of shares authorized to be issued by the corporation.
5. Purpose Clause: Briefly describe the purpose or nature of the business.
6. Directors: State the number of directors and provide the names and addresses of the initial directors.
7. Incorporation Contact Information: Include a contact address and email for correspondence regarding the incorporation process.
Step-by-Step Guide to Filing New Mexico Articles of Incorporation
Now, let's explore the step-by-step process of filing New Mexico Articles of Incorporation:
Step 1: Choose Your Company Name
Select an original and non-conflicting name for your corporation. The New Mexico Secretary of State maintains a business name database that you can search to ensure availability. Avoid using words or phrases that may infringe on trademarks or mislead the public.
Step 2: Select a Registered Agent and Registered Office
A registered agent is a person or entity designated to accept legal documents and official correspondence on behalf of the corporation. The registered office is where the agent is physically located and must have a street address in New Mexico.
Step 3: Gather Required Information
Collect all necessary information for the Articles of Incorporation, including the company name, registered agent's name and address, the purpose of the business, the specified number of shares, and director information. Ensure the information is accurate and up-to-date.
Step 4: Prepare Your Articles of Incorporation Document
Create a document that includes all the required information outlined in the previous steps. It's helpful to use a word processor or legal template to ensure accuracy and clarity.
Step 5: Filing Options
There are multiple ways to file the Articles of Incorporation in New Mexico:
1. Online: The New Mexico Secretary of State offers an online filing option through their official website. Upload your completed document and pay the filing fee using a credit card.
2. Mail: Print your Articles of Incorporation document and mail it along with payment to the New Mexico Secretary of State's office. Ensure you include a self-addressed, stamped envelope for return correspondence.
3. In-Person: Visit the New Mexico Secretary of State's office and submit your completed Articles of Incorporation document in person. Payment can be made by cash, check, or credit card.
Step 6: Pay the Filing Fee
The filing fee for the Articles of Incorporation is typically $100 in New Mexico. However, fee amounts may change, so it's essential to verify the current fee on the New Mexico Secretary of State's website. Payments can be made online, by mail, or in person as outlined in Step 5.
Step 7: Await Confirmation
After submitting the Articles of Incorporation, you will receive a confirmation once your document has been successfully processed by the New Mexico Secretary of State. This confirmation will contain your official corporation identification number.
Conclusion
Filing the New Mexico Articles of Incorporation is a crucial step for establishing your corporation in the state. By following the step-by-step guide provided, you can ensure a smooth and efficient filing process. Remember to check the New Mexico Secretary of State's website for any updated fees or requirements to avoid any unnecessary delays in the incorporation of your company. Good luck with your venture!
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